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Central Contractor Registration (CCR)

 Central Contractor Registration (CCR) is the primary registrant database for the U.S. Federal Government. CCR collects, validates, stores and disseminates data in support of agency acquisition missions.

 Both current and potential federal government registrants are required to register in CCR in order to be awarded contracts by the federal government. Registrants are required to complete a one-time registration to provide basic information relevant to procurement and financial transactions. Registrants must update or renew their registration at least once per year to maintain an active status.

CCR validates the registrant information and electronically shares the secure and encrypted data with the federal agencies’ finance offices to facilitate paperless payments through electronic funds transfer (EFT). Additionally, CCR shares the data with federal government procurement and electronic business systems.

 Central Contractor Registration (CCR) Policy

  • According to the FAR 4.11, prospective vendors must be registered in CCR prior to the award of a contract; basic agreement, basic ordering agreement, or blanket purchase agreement.
  • According to FAR 52.204-7, to register in CCR, a firm must have a Data Universal Numbering System (DUNS) number. The DUNS Number is assigned by Dun & Bradstreet, Inc. (D&B) to identify unique business entities.

 The CCR registration process is made up of four simple parts which this tutorial will walk you through one by one.


1.      Preparing
2.      Entering your information
3.      Maintaining your CCR registration
4.      Renewing and making changes to your registration

 Preparing

Prior to beginning the registration process, you will need to make sure you have the required information at hand. This will greatly simplify the registration process and speed up your overall registration time. You will need 27 items of information as broken down in the following 5 categories. If you have any questions regarding these items, please refer to the CCR Handbook.

Information needed for registration:

General Information

1.      Data Universal Numbering System (D-U-N-S) Number
2.      Legal Business Name and Doing Business As (DBA)
3.      US Federal TIN
4.      Physical Address Information
5.      Mailing Address Information
6.      Business Start Date
7.      Fiscal Year End Date
8.      Average Number of Employees
9.      Annual Receipts
10.  Average Number of Employees including all affiliates
11.  Annual Receipts including all affiliates

 Corporate Information

1.      Type of Relationship with the U.S. Federal Government
2.      Type of Organization
3.      Profit Structure

 Goods/Services

1.      North American Industry Classification System (NAICS) Codes
2.      Standard Industrial Classification (SIC) Codes

 Financial Information

1.      ABA Routing Number
2.      Account Number, Type, & Lockbox Number
3.      Automated Clearing House (ACH)
4.      Remittance Information
5.      Accounts Receivable
6.      Credit Card Information

 Point of Contact

         1.      Registrant Name: Also known as the CCR POC
         2.      CCR POC Alternate
         3.      Government Business POC
         4.      Electronic Business POC
         5.      Marketing Partner ID Number (MPIN)

 Entering Your Information

 Now that you have gathered all of the necessary information, you are ready to access the CCR homepage and begin entering your information.

 1.      Access the CCR online registration through the CCR home page at http://www.ccr.gov. Click on “Start New Registration.”
 

 

2.  Prior to registering in CCR, you will be asked to select one of the following:

1) I am not a U.S. Government entity.
2) I am a U.S. Federal Government entity, required by my trading partner to be registered in CCR (e.g. CAGE code).
3) I am a U.S. Federal Government Entity registering for intra-governmental transactions.
Please note that if you select #3, you will be directed to Federal Agency Registration (FedReg). 

3.  Complete and submit the online registration. If you already have the necessary information on hand, the online registration takes approximately one hour to complete, depending upon the size and complexity of your business or organization.

 When you finish your CCR registration, the following page will appear:
 

When your registration is submitted successfully, the CCR Primary POC will receive notice either by U.S. Postal Service or email. The email notice contains a method to access your confidential Trading Partner Identification Number (TPIN). The TPIN access information is sent separately for security reasons. Receipt of your TPIN is your confirmation that you are successfully registered in CCR. The confidential TPIN allows access to your CCR data and is required to make or request any changes or updates to your registration.

 In addition to receiving these letters, you can verify the status of your registration online by visiting CCR's homepage (http://www.ccr.gov) and clicking on “Search CCR”. When prompted, enter your D-U-N-S Number and click “Search”. The registration status is located at the top of the page.

Valid Statuses are:

 • Active: Registration is Active.
  • Registered/Active Pending: Registration is in process of being validated.
  • Inactive: Registration has been cancelled or has expired.
  • Invalid: D-U-N-S Number is incorrect. Contact D&B to verify the D-U-N-S Number.

 Maintaining Your CCR Registration

 Once you have registered with CCR, it is your responsibility to ensure that all of your information remains up-to-date. You must also remain aware of your registration status and make sure that you submit your renewal prior to the expiration of your current registration.

• You are responsible for ensuring the accuracy of your registration

• You are responsible for updating all of your registration information as it changes, including ensuring that all changes to D&B and IRS are reflected in your CCR registration. Remember that the Legal Business Name and Physical Address information are now automatically input into your registration from D&B, and it is your responsibility to keep this information updated at D&B.

• You must renew your registration at least every 12 months from the date you previously registered. However, you are strongly urged to renew more frequently to ensure that CCR is up to date and in synch with changes that may have been made to DUNS and IRS information. If you do not renew your registration, it will expire. An expired registration will affect your ability to receive contract awards or payments, submit assistance award applications via Grants.gov, or receive certain payments from some federal government agencies.

• Please remember that once you cancel your registration, all payments, if payments are being made, will cease. A registrant must remain active in CCR until all payments are made to avoid discontinuation.

• In the event the Electronic-Business POC leaves your organization, you must ensure that his or her alternate and successor have the information they need to fulfill the E-Business POC role. For instance, the E-Business POC must know the names, contact information, and access privileges of each POC.

• In the event the Registrant (also known as the CCR POC) leaves your organization, you must ensure that his or her alternate and successor have reference materials they need to continue the CCR update process. For instance, the CCR POC should have access to reference guides, names, and contacts of individuals involved with the CCR registration process and other information needed to update the CCR record.

 Renewing or Making Changes to Your Registration

 The process for submitting changes or a renewal are very similar to the initial registration.

 Changes can be made to your registration by:

1.      Going to CCR's homepage (http://www.ccr.gov), and clicking on “Update or Renew Registration”.
 

 

2.  Prior to updating or renewing your registration in CCR, you will be asked to select one of the following:

1) I am not a U.S. Government entity.
2) I am a U.S. Federal Government entity, required by my trading partner to be registered in CCR (e.g. CAGE code).
3) I am a U.S. Federal Government Entity registering for intra-governmental transactions.

Please note that if you select #3, you will be directed to FedReg.

3.  Enter your D-U-N-S Number and TPIN or Confirmation Number, and then click “Log In”. If you enter your TPIN or Confirmation Number incorrectly 3 times, your account will be locked out and you must wait 30 minutes before you attempt to access your account again.

4.  Make the necessary changes, and then click the “Validate/Save Data” button to register an update in the system.

To submit a renewal with no changes, follow the same steps listed above with the exception of making changes to your information.

Reminder: you must click “Validate/Save Data” or the Renew Profile button in Registration Tools to activate the renewal even if none of your information has changed.

 

 

 

 

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